Pekanbaru Jobs & Careers----The Association of Southeast Asian Nations (ASEAN) Secretariat is the nerve centre of ASEAN, a regional inter‐governmental organisation founded in 1967, to promote peace and stability, sustained economic growth, shared prosperity and social progress. It comprises the ten countries of Southeast Asia.
1. Messenger/Dispatch Officer
Duties and Responsibilities
- Collects and deliver mails, pouches and other communications forms to the post office, government agencies and other institutions.
- Sorts, deliver and pick up mail from various offices on the premises at regular intervals. Keep records as required.
- Packs material received for dispatch, affixed labels, inserts material in envelopes and franks outgoing mails.
- Operate photocopy and duplicate machines.
- Performs other duties as required.
Requirements
- Junior High School graduates with at least two years of experiences performing messenger function in government or international organisation.
- Ability to communicate effectively with colleagues.
- Ability to operate as an effective team member.
- Entry level oral and written communication skills.
- Basic level in computer skills with adequate knowledge in Microsoft Office.
- Closing date: 7 June 2011
2. Secretaries Duties and Responsibilities
The Secretary’s duties will cover, but not limited to, the following:
- Maintaining record of document flow.
- Arranging Supervisor’s schedules and activities for appointments, meetings,and other events.
- Providing administrative support for other staff who are going for missions (arranging itinerary, hotel reservation, and document preparation).
- Coordinating with other staff concerned for filling system.
- Checking necessary follow up actions in relation to the agenda of the Directorate/Division/Supervisor.
- Acting as supporting staff in servicing meetings organised by the ASEAN Secretariat.
- Consolidating papers from other Directorates/Divisions when necessary.
- The Secretary shall also be required to perform other duties as assigned by higher authorities.
Requirements
- We are seeking qualified candidates with the following qualifications:
- Secretarial Diploma (D-III) from reputable Secretarial Academy.
- Minimum one year of experience in secretarial, clerical, and administrative support services.
- Ability to organise data and routine correspondence is required.
General Qualifications
- Good English language skills (written and oral).
- Computer literate and proficient in Microsoft Office tools.
- Able to work independently as well as in a team in a multicultural environment.
- Able to multi-task and willing to work irregular and long hours.
- Knowledge on ISO 9001 : 2000 is an advantage.
- Closing date: 15 June 2011
- Salary starting from IDR 2,000,000.
3. Communications Officer for AICHR Support Unit
Duties and Responsibilities
- Perform tasks as the Communications Officer for the ASEAN Intergovernmental Commission on Human Rights (AICHR)
- Function as the developer and webmaster for AICHR’s regional website;
- Provide assistance and technical knowledge sharing with Member State on setting up national website on AICHR
- Perform daily news monitoring and report on activities related to AICHR and human rights nationally, regionally and internationally;
- Provide analysis and synthesis of human rights development in the region and internationally
- Draft public information materials such as AICHR’s press releases, booklets, fact sheets, presentations and other forms of information dissemination;
- Develop communication strategies for AICHR and human rights;
- Maintain and manage the AICHR database, information system, reports and resources.
- Provide technical advice, recommendations and administrative support
- Conduct collation, research and analysis development on issues related to human rights
- Assist in the development of projects and programmes;
- Compile relevant documents for the meetings of AICHR and any other meetings as requested;
- Coordinate meeting logistics with the host country;
- Coordinate the follow‐up actions and decisions.
- Facilitate communication and cooperation among ASEAN Member States and other relevant stakeholders.
- Represent the ASEAN Secretariat and serve as a resource person when needed;
- Draft and summarize reports, prepare briefing notes/talking points, speeches, moderate discussions and deliver presentations.
- Any other matters as directed by the Division or Directorate.
Requirements
- Bachelor degree, or possibly advanced degree, in social sciences, development studies, international relations, communications or an appropriate related field or discipline with a minimum five (5) year relevant work experience in a technical role. Human rights knowledge and experience is required.
- Technical skills and knowledge in the relevant area or the demonstrated ability to quickly acquire them.
- Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
- Excellent oral and written communication skills, interpersonal skills, including experience in cross-cultural environment and international settings.
- Demonstrated ability to develop and maintain sound working relationships with stakeholders.
- Demonstrated commitment to collaborative work practices.
- Competency in computer skills with excellent knowledge of Microsoft Office and Outlook where relevant to the position.
- Excellent command of English, written and spoken.
General Qualifications
- A familiarity with diplomatic practices and protocol. Other required qualities are: excellent computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work long and irregular hours, and perform outside the usual job scope; ability to function effectively independently and as part of a team; and a willingness to travel frequently on short notice. The person will be required to undergo necessary training if required and have the ability to work long hours if necessary.
- Closing date: 20 June 2011
- Salary starting from IDR 5,000,000.
4. Technical Officer Human Resources Duties and Responsibilities
- Provide technical advice and administrative support to Human Resources (HR) day-to-day operational, particularly to HR related matters, including in providing regular reporting on ASEC recruitment status to ASEAN Member States;
- Facilitate and conduct the recruitment and selection process for new staff recruitment:
- Manage recruitment and selection process (developing advertisement, short listing, and preparing interview, draft report of the recruitment and selection result/activities).
- Prepare advertisement, test and interview: test material, interview panel, interview documents, etc;
- Conduct reference check to validate, clarify or add to information given by applicants;
- Assist in selection activities;
- Assist the new staff on induction programme;
Requirements
- At least Bachelor degree in Human Resources or an appropriate related field or discipline.
- A minimum five (5) years relevant work experience in a related technical expertise role.
- Proven skills in problem solving in a complex organizational environment and in work planning.
- Demonstrated ability to plan and organize tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
- Very good communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.
- Demonstrated ability to develop and maintain sound working relationships with stakeholders.
- Demonstrated commitment to collaborative work practices.
- Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.
- Sound command of English, written and spoken.
General Qualifications
- Familiarity with diplomatic practices and protocol. Other required qualities are: computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work long and irregular hours, and perform outside the usual job scope; ability to function effectively independently and as part of a team; and a willingness to travel on short notice.
- Closing date: 15 June 2011
- Salary starting from IDR 5,000,000.
Should you interested please download official information and applying procedure at link below.
